Campus Security Authority Online Training Program

Using the web-based PowerDMSTM TRAINING system,a college or university will be given access to an on-line training program developed for college campus(es) that contains four separate classes:

  • GENERAL CSA COURSE–1 hour on-line training program for all Campus Security Authorities (CSAs)
  • EXTENDED CSA COURSE–an extended version of the training program geared toward Campus Security Authorities who work in the campus law enforcement, public safety or security department, such as officers, supervisors and administrators
  • CSA RECERTIFICATION COURSE—a 25 minute recertification course available for all CSAs who have previously taken either the General or Extended Course. Completion of this course will document the recertification training of each CSA on an annual basis.
  • TITLE IX Course—a 50 minute program geared toward individuals on your campus who have been identified as Title IX reporters.

Upon successful completion of the course, certificates will be awarded and made available in printable format.

A system administrator should be designated by your campus to manage your on-line training site. Individuals who are identified as Campus Security Authorities and/or Title IX Reporting Authorities on your campus can be given secure access by the designated on-site administrator to allow them to complete any of the four the training programs of your choice. Following their completion of the course, each CSA/Title IX Reporting Authority will be tested (unless your campus does not require this option). The system will allow your on-site administrator for the campus to track who has completed or failed to complete the assigned training courses. The system will maintain the training records for each CSA/Title IX Reporting Authority to verify comprehension and provide training records in the event of an audit by the Department of Education or the Office of Civil Rights.

The training programs were developed and conducted by Dolores Stafford, a nationally recognized expert in the Clery Act and Title IX. Ms. Stafford instructs the on-line classes and uses recorded video to provide each Campus Security Authority and Title IX Reporting Authority with the latest information as it pertains to the reporting requirements of these two complex laws. The courses provide realistic scenarios and general practical guidance that applies to all types of campuses.

There are three versions of the CSA class on the training site. The General Campus Security Authority program is a 1 hour training program appropriate for those who do not work for the campus law enforcement, public safety or security department. The Extended Version is specific to the Campus Security Authorities who work in the campus law enforcement, public safety or security department. This 1 hour and 46 minute training program is appropriate for officers, supervisors and administrators who work in the department, as there is additional information specific to their roles as first responders on campus. The CSA Recertification Course is a 25 minute recertification course available for all CSAs who have previously taken either the General or Extended Course. Completion of this course will document the recertification training of each CSA on an annual basis.

The on-line training system administrator assigned by the campus will need to identify all Campus Security Authorities (CSAs) for their institution, enter their names and email addresses into the system to provide access. It is recommended that all Campus Security Authorities receive training annually to maintain compliance with the Clery Act.

Each campus should already be identifying all Campus Security Authorities and maintaining that list so it can be presented to the Department of Education if the campus is audited.

IMPORTANT QUESTIONS TO ASK

  • Have you identified all of the CSAs for your institution?
  • Did you include all individuals who have responsibility for student and campus activities?
  • Did you include all people in the following positions/roles on your campus:
    • Resident Assistants; Resident and/or Community Directors; Dean of Students Office (Leaders in Student Affairs and Housing); Athletic Directors and Coaches (including Assistant ADs and Assistant Coaches); Faculty or Staff Advisors to Student Organizations on Campus; Access Monitors (any professional or student staff members who monitor access into campus buildings or parking facilities); Contract Security Officers; Event Security Officers; Staff who provide safety escorts on campus (professional and student staff); Title IX Coordinators; Study Abroad Administrators; and Leaders of Branch/Separate Campuses

The PowerDMSTM TRAINING System being used to deliver the Campus Security Authority Training Program for your campus can be tailored to your institution. For example, if the institution has developed a reporting form or system for the Campus Security Authorities to report crimes to the reporting structure identified by the institution, information about that specific reporting form or system can be added to the PowerDMS Suite Training System being used by the campus to enhance the training for their specific CSAs. If there are policies or procedures specific to CSAs that have been implemented by the institution, they can also be added to the system.

The General Campus Security Authority Training Program (1 hour) contains information about the following topics:

  • Who are “campus security authorities” and what are their reporting obligations?
  • Who is included and exempt from the reporting?
  • Geographic locations—understanding the geography for which criminal offenses need to be collected.
  • Classification, definition and collection of crime reports
  • Issues for CSA’s regarding Arrests and Judicial Referrals
  • Timely Warning requirements
  • Daily Log requirements
  • Annual disclosure requirements

The Extended Version of the Campus Security Authority Training Program, designed for individuals who work in the campus law enforcement, public safety or security department (1 hour and 46 minutes) contains additional information about the following topics:

  • Consequences for non-compliance
  • Issues to keep in mind when writing the incident report for a Clery reportable crime
    • Geographic location considerations
    • Specific information regarding UCR Crime Definitions
  • Multiple reporting requirements (State Code, Reporting to FBI and Clery Reporting)
  • Fire reporting requirements
  • Missing Person reporting requirements
  • Timely Warning Notice issues specific to the Police/Public Safety Agency on campus
  • Immediate Notification issues specific to the Police/Public Safety Agency on campus

The on-line training system administrator assigned by the campus will need to identify all Title IX Reporting Authorities for their institution, enter their names and email addresses into the system to provide access.

The Title IX Reporter Training Program (1 hour) contains information about the following topics:

  • Regulatory requirements
  • An institution’s obligations under Title IX regarding sexual harassment/violence
  • What constitutes discrimination, sexual harassment and sexual violence
  • Procedural requirements for prevention and correction of sex discrimination
  • Types of conduct that constitute sexual harassment
  • How to identify sexual harassment or sexual violence and the warning signs
  • Examples of prompt and effective steps to end sexual violence, prevent its recurrence, and address its effects
  • Review of factors OCR considers in determining if a sexually hostile environment has been created
  • Evaluating welcomeness
  • Confidentiality issues
  • Grievance procedures

Annual Cost to enroll in CSA Training Programs:

0-49 CSAs = Cost $490/year

50-74 CSAs = Cost $595/year

75-99 CSAs = $690/year

100-149 CSAs = $700/year (+$5.00/person between 101-149)

150-499 CSAs = $950/year (+$3.00/person between 151-499)

500+ CSAs = $2,000/year (+1.00/person over 500)

A D. Stafford & Associates staff member will work with each campus to set-up their unique training-site access point and will provide basic orientation and training for the on-site administrator to guide them in the general use and operation of the system. The training system itself is user friendly and has video and textual tutorials for the course participants, should they need some basic information about how to use the system. In addition, the course will be updated as necessary, to keep campus security authorities up to date with the changes to the Clery Act/HEOA. Any changes to the program will be automatically added to the training site for each campus, and the on-site administrator will be notified in advance of any changes to the training program.

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BENEFITS

This is a cost effective, easy to use system developed to ensure annual training about the Clery Act compliance requirements for individuals identified as Campus Security Authorities. The training was developed by an expert in the Clery Act to ensure that CSAs have the most current and accurate information available regarding their responsibilities as they pertain to reporting crimes on campus. The training provides all of the information that a Campus Security Authority needs to function in accordance with the expectations and requirements of the Federal Law. The system will also provide the necessary documentation in the event that the institution is audited by the U.S. Department of Education.

This training program ensures annual orientation and refresher training is available for everyone identified as a CSA for the campus. The on-line concept allows training to be conducted at your desk and at your convenience with simple web access. In addition, the system has security safe-guards to ensure the integrity of the training program, comprehension and testing capabilities, as well as the ability to generate comprehensive audit records.

The Title IX training has been added to the system as a “value added” for campuses. This added class will allow campuses that purchase the training system to meet two separate training obligations that are required by two complex federal laws.

INFORMATION ABOUT THE PLATFORM USED FOR THIS TRAINING

PowerDMSTM Suite, as used by Dolores Stafford and Associates to deliver your CSA Training Program, is a web-based platform designed solely as a compliance management solution. Whether compliance for your campus entails policy and directive management, unique training management, accreditation management, or other areas of compliance, PowerDMSTM remains the industry standard. Policy management, long viewed as a necessary chore, is now a streamlined and efficient process using the design, review, dissemination, and final capturing of electronic signatures using PowerDMSTMPOLICY. Training management is no longer restricted to spreadsheets and clipboard rosters, but advanced certificate tracking and a platform to design engaging training courses, as those used in your CSA program. Visit their site at PowerDMS.com to learn more about how they can assist you with your compliance management.

For technical support related specifically to The Campus Security Authority Online Training Program please contact Colleen Brenington.

For best results e-mail her at: cbrenington@dstaffordandassociates.com

Call 302-344-1018

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