Overview of Clery Compliance Audits, Assessments and Training

Campus Safety and Campus Security, Clery Act Training

D. Stafford & Associates offers compliance assessments and on site Clery Act training programs. Compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is an institutional responsibility. The nuances in the regulations make compliance with this law more complex than may meet the eye. The compliance audits, assessments and training classes are led by Dolores Stafford, President & CEO, who has been complying with the Clery Act since 1988, when she served as the Act 73 Compliance Officer for Bucknell University when the law was first passed on the state level in Pennsylvania. Chief Stafford has been providing these services as a consultant in the Law Enforcement and Security Industry since 1997. As a nationally recognized expert in the Clery Act, Stafford and her team have assisted many institutions in coming into and maintaining their compliance with federal law by providing various services, including the following:


Independent Audits and Reviews of Clery Act Compliance

D. Stafford & Associates has significant expertise and experience in conducting independent reviews/audits of Clery Act compliance for campuses across the country. DSA has conducted more than 300 reviews/audits of the process and methodology for Clery Act compliance at client institutions. DSA breaks the Clery Act into more than 20 areas and conducts a review of each topic area to evaluate the compliance efforts in each area. The review process typically includes an audit of the campus police/public safety records, student conduct records and records from local law enforcement to ensure that incidents are being collected, classified and counted correctly and the reported statistics are accurate. DSA has developed a proprietary system for conducting audits and assessments. During the review, DSA provides hands-on assistance in establishing a model program for the institution to follow when complying with the Clery Act, based on their policies, procedures and practices.

DSA has conducted independent audits and reviews of more than 300 institutions, including St. Mary’s College of California, Rollins College, Duke, Wake Forest University, the University of California System, Tarrant County Community College District, New York University, Northern Illinois University, Kennesaw State University, University of Wisconsin, Hawkeye Community College, University of Connecticut, Maryville University, Amherst College, Monroe Community College, Williams College, Johns Hopkins University, and Tulane University, to name a few.


Clery Vulnerability Assessment: A 12-point Inspection

Have you considered whether information that is publicly-available, for example on your institution’s website is demonstrating compliance with the Clery Act, or providing evidence to the contrary? Would your institution benefit from a low-cost, independent assessment of publicly-available consumer information? We have developed a methodology for conducting an off-site review of 12 key compliance areas that, where deficient, tend to suggest more systemic compliance failures. This type of information is low-hanging fruit for a Department of Education Media Review or Audit. If you can’t afford a complete full independent audit, this type of review would be a great start in having a focused external review of your institution’s Clery compliance. We will employ a proprietary methodology and provide the institution with a report of our findings, identifying any specific shortcomings and recommended actions for enhancing compliance.


Post-Incident Analysis/Simulated Media Review

Has your campus recently experienced a safety or security-related incident that made a blip (or a series of blips) in the campus, local, regional and/or national news? Are you interested in obtaining an objective evaluation of the institution’s response to the incident from a Clery Act perspective by leading experts in the field? Would you like to participate in a simulation of an off-site media review to test your current capacity for successfully weathering an ED media or complaint-based review? If so, DSA can assist the institution by reviewing the following:

Copies of the original incident report(s), any available supplements (such as investigative reports) and internal communications/emails related to the event;

The corresponding Daily Crime Log entry, if an entry was added to the Log as a result of the event;

  • Applicable statements of policy, as published in the Annual Security Report, pertaining to Timely Warning Notifications and/or Immediate Notifications (or other statements of policy related to the incident under review) to determine whether the policy statements meet minimum standards and were followed in response to the incident;
  • Any internal policies, protocols or procedures that describe in greater detail how the institution assesses reports of crimes or other emergencies for potential distribution of a Timely Warning Notice and/or an Immediate Notification (to allow us to determine if these documents are consistent with published statements of policy, and whether or not these policies/procedures/protocols were followed, as applicable, in response to the event; and
  • Any Timely Warnings, Immediate Notifications or other institutional communication(s) distributed in response to the event

Off-Site Review of the Institution’s Published Annual Security and Fire Safety Report(s)

D. Stafford & Associates has significant experience in conducting off site assessments of annual security and fire safety reports, including a review of all policies and procedures that are required to be published as part of the institution’s compliance document. DSA has conducted such reviews for more than 400 campuses across the country.


Department of Education Audit/Review

Have you been notified that you are scheduled to be audited by the Department of Education via a General Financial Aid Review or Focused Program Review?

D. Stafford & Associates is prepared to conduct a pre-audit review to assist you in planning for a scheduled audit and to identify areas of weakness that can be rectified prior to the arrival of the Department of Education. DSA can also assist the institution with development of their response to Department of Education questions and requests as a result of these types of audits.

Have you been notified that you are the subject of Media Assessment?

D. Stafford & Associates can assist the institution in reviewing and/or preparing information requested by ED to help put the institution in the strongest position to demonstrate compliance.  We can also help identify potential compliance shortfalls from the outset of the review and recommend remedial actions the institution can take to mitigate the violation and prevent its recurrence.  Such services can help the institution demonstrate its good-faith efforts to get into and maintain compliance in any deficient areas identified during our review.

We can provide a list of satisfied clients who have used this service prior to a Department of Education audit.


On Site Clery Act Training Classes for Individual Campuses

D. Stafford & Associates provides on-site training classes for individual college campuses and will suggest the involvement of various members of the campus administration to ensure that all aspects on the Clery Act (including the VAWA and HEOA amendments) are understood by the key administrators on each campus. DSA has several options for classes that can be held at an individual institution, including standard 1 or 2 day classes, depending on the level of detail requested by the client. If a campus is having a specific challenge with certain areas of the Clery Act, DSA will customize a training session that fits the needs of our client. We offer on-site training sessions for Campus Security Authorities and we facilitate round-table discussions with the Senior Leadership regarding the key challenges and issues being faced by campuses across the country. DSA has provided on-site training at more than 100 campuses across the country, including: Emory University, Kennesaw State University, University of Wisconsin, Tarrant County Community College District, University of Connecticut, Northern Illinois University, Dominican College, and Biola University, just to name a few. D. Stafford also conducts regular national training classes around the country for individuals who need to attend a Clery training class.  Click here to learn more about our national Clery Act Compliance training programs or to register an individual to attend one of the training programs.


Sexual Misconduct (Title IX) Policy Development

D. Stafford & Associates has developed a comprehensive Title IX Audit and Compliance Service that blends on-site assessment with thorough off-site document/policy review informed by stakeholder interviews.  

D. Stafford & Associates Title IX Audit and Compliance Services will include the following:

  • A comprehensive audit of Title IX compliance as it pertains to the intake and resolution of complaints related to sex-based discrimination; including a review of existing Sexual Misconduct Policies/Procedures and related policies and process documentation.
  • Formulation of a unified Title IX policy/process that covers all aspects of sexual misconduct mitigation and response from education and prevention to informal and formal resolution.
  • Review the VAWA requirements of the Clery Act to ensure that the Sexual Misconduct Policies/Procedures are compliant.
  • DSA will also review the existing Student Conduct Process for adjudicating cases of Sexual Misconduct (if applicable) and will make any necessary revisions to ensure that the process is consistent with the revised Sexual Misconduct Policy.
  • DSA will conduct an assessment of current practices and will develop implementation tools for the campus, including but not limited to: reporting assessments, reporting tools, and internal processes for case management.

Sexual Misconduct (Title IX) Policy Review

D. Stafford & Associates will complete a basic review of the existing Sexual Misconduct Policy to ensure compliance with the requirements outlined by the Office for Civil Rights and the Violence Against Women Act.

The final deliverable will include a revised Sexual Misconduct Policy that includes all of the requirements of Title IX and VAWA, for consideration for adoption by the institution. DSA will provide recommended changes or revisions in track change format and will provide an overall report regarding the assessment of the policies and procedures.

The review will also focus on assessing the current reporting assessments, reporting tools, and internal processes for case management.


Title IX Investigations

D. Stafford & Associates has a team of highly skilled investigators whose experience prepares them to provide independent Sexual Misconduct (Title IX) Civil Rights Investigation services for colleges and universities across the country. DSA investigators are experienced in conducting investigations involving sexual assault, dating violence, domestic violence, and stalking. DSA investigators specialize in conducting fair, impartial, victim-centered, trauma-informed investigations and are experienced with and attuned to the culture of higher education.

The investigative team includes an attorney and higher education human resource specialist; several former leaders of the New York City Special Victims Division; a former leader of victim advocate organizations on two college campuses; several campus administrators with backgrounds focused on conducting criminal and administrative investigations; and a campus law enforcement investigator with victim advocacy and support services experience. Our team has expertise in the Violence Against Women Act, the Clery Act as amended by the Violence Against Women Reauthorization Act of 2013 and Title IX of the Education Amendments of 1972.

Our investigative team members have been featured as expert speakers at national conferences and webinars on topics surrounding investigating and managing sexual misconduct cases against students and employees on college campuses, including the National Association of College and University Business Officers (NACUBO), the International Association of Campus Law Enforcement Administrators (IACLEA), the National Association of Clery Compliance Officers and Professionals (NACCOP); and College and University Professional Association for Human Resources (CUPA-HR). Team members have also authored articles and whitepapers on similar topics. DSA investigators also serve as expert faculty in our national classes, teaching others how to conduct these investigations. As of June 2016, DSA had trained more than 1,400 law enforcement personnel and civil rights investigators around the country in conducting trauma informed investigations.

Many of the DSA clients use our investigative services if they do not have a volume of cases sufficient to justify hiring and training an investigator. Alternatively, there are clients that use DSA to supplement their current investigative staff due to high volume of complaints or a particularly complex incident. In other cases, institutions use DSA when they have a high-profile case, or in which an actual or perceived conflict of interest is most effectively remedied by employing an outside, impartial and seasoned investigative team.

There are only a few private companies that have significant expertise in providing a suite of Title IX services, including conducing independent investigation services, and DSA is one of those companies. DSA is a preferred vendor of United Educators for conducting civil rights investigations. DSA has conducted investigations at a wide variety of college and university campuses, including public and private, two year and four year institutions, small and large campuses, religiously affiliated institutions and residential/non-residential campuses.

DSA has conducted investigations for various institutions and references can be provided to prospective clients upon request.


On-Site Sexual Misconduct (Title IX) Training Classes for Individual Campuses

D. Stafford & Associates provides on-site training classes for individual campuses and will suggest the involvement of various campus administrators, depending on the identified needs of the institution. DSA has numerous options for classes that can be held at an individual institution, as listed below. If a campus is having a specific challenge or has identified specific needs, DSA can customize a training class that fits the needs of the institution. We also offer on-site training sessions for Responsible Employees and we facilitate round-table discussions with the Senior Leadership regarding the key Title IX challenges and issues being faced by institutions. DSA has provided on-site training at more than 60 campuses across the country, such as, Gettysburg College, James Madison University, Brooklyn Law School, Ramapo College, the University of North Dakota, The University of Kentucky, the University of Texas Arlington, Simmons College, Hampden Sydney College, University of North Carolina Wilmington and University of Vermont, just to name a few. DSA also conducts regular national training classes around the country for individuals who need to attend a Title IX Coordinator or Investigator (criminal or civil rights) training class. Click here to learn more about our national Title IX and Sexual Misconduct training programs or to register an individual to attend one of the training programs.

Most Frequently Requested Standard On-Site Class Options:

  • Title IX High Level Overview: 2-4 hour class
  • Title IX (Detailed Overview): 1 Day Class
  • Title IX Coordinator Training: 2 Day Class
  • Title IX Trauma Informed Investigation Training: 2 Day Class
  • Title IX Hearing Board Training: 6 to 8 Hour Class Options (This class can also be offered via webinar format)
  • Responsible Employee Training: 90 minute session
  • Senior Leadership Round Table Discussion: 2 Hour, 1 Hour, and 90 Minute Options Depending on Identified Needs

Contact DSA if you have needs that require us to customize a class for your institution.


Online Title IX Training For “Responsible Employees” As Designated By The Dear Colleague Letter As Title IX Reporters

D. Stafford & Associates offers campuses an option of purchasing a web-based training center to allow clients to use on-line (on demand) training to meet the requirements to train Title IX Responsible Employees (per Title IX requirements) and Campus Security Authorities (per Clery Act requirements). The information and costs for the on-line training are available on our website in the training section. Click here »



Executive Searches For Chiefs and Directors

D. Stafford & Associates provides colleges and universities with a premier Campus Law Enforcement/Campus Public Safety/Campus Security Executive Search experience. Our professional experience in conducting Executive Searches and our relationships with leaders in the Campus Law Enforcement/Public Safety industry provides a unique ability to identify and attract highly qualified candidates for Vice President, Chief and Director level positions. We work to understand the individual culture of each client institution to allow us to identify candidates who not only have the experience and qualifications necessary to do the job, but who will fit into the culture of your specific institution. We are committed to exceeding your expectations with our personal service and our attention to detail throughout the search process. The professionals at D. Stafford & Associates specialize in the complex Campus Law Enforcement/ Public Safety & Security environment. We are trained in behavior-based interviewing and have significant personal experience in campus law enforcement and private security. Our philosophy and approach will assure a strong match between your institution and the candidate of choice.

In addition, DSA launched a proprietary Candidate Application/Interest Portal in 2013 which provides several unique aspects to our search processes. The Portal allows our search team to constantly identify potential candidates for future searches as part of our consulting and training work and our participation in national and regional conferences around the country. Potential candidates can submit their profile information and resume into the portal and we can pre-screen them for future job opportunities.

The Portal is used as a secure means of gathering profile information, resumes and cover letters for searches that we are completing for our client institutions.

DSA has provided Executive Searches for various institutions, including: Old Dominion University, Trinity Washington University, Queens University, Davidson College, Kennesaw State University, Claremont University Consortium and Brooklyn Law School, just to name a few.


Searches for Clery Compliance Officer/Director and Title IX Coordinator

D. Stafford & Associates (DSA) provides colleges and universities with a premier Clery Compliance Officer and Title IX Coordinator search experience. Our professional experience in conducting Executive Searches and our relationships with Clery Compliance personnel and Title IX Coordinators across the country provides a unique ability to identify and attract highly qualified candidates for these increasingly critical campus positions. We have significant experience in our level of understanding of the unique and specific needs and qualifications of a Clery Compliance Officer and a Title IX Coordinator that allows us to identify candidates who have the experience and qualifications necessary to perform these unique functions at an institution of higher education.

In addition, DSA launched a proprietary Candidate Application/Interest Portal in 2013 which provides several unique aspects to our search processes. The Portal allows our search team to constantly identify potential candidates for future searches as part of our consulting and training work and our participation in national and regional conferences around the country. Potential candidates can submit their profile information and resume into the portal and we can pre-screen them for future job opportunities.

The Portal is used as a secure means of gathering profile information, resumes and cover letters for searches that we are completing for our client institutions.

DSA has conducted searches for these specialty positions as various institutions, including: Claremont University Consortium, Johns Hopkins University and University of California San Diego. In July 2016, two years after DSA placed him in the Director of Public Safety role at Claremont University Consortium, Stan Skipworth won the Campus Safety Magazine’s Director of the Year Award.


Interim Chief/Director Placement Service

D. Stafford & Associates has numerous qualified associates who can serve in the role of Interim Chief/Director. The interim Chief/Director can assist the institution by providing continuity of leadership until a permanent leader has been hired by the institution. DSA will work with the institution to identify the leadership needs of the agency during the period of transition and will identify a proven leader with the requisite skills and experience to temporarily lead the agency.

DSA has placed interim Chiefs or Directors at various institutions, including: San Jacinto Community College, Queens University, Kennesaw State University, St Mary’s College of Maryland, North Carolina A&T State University, Johnson C. Smith University, Allegheny College and Simmons College.


Campus Police/Public Safety/Security Management Studies and Organizational Assessments

D. Stafford & Associates has extensive experience in security, law enforcement and higher education administration which allows our team to conduct management reviews and organizational assessments of police, public safety and security organizations on college campuses. We will conduct a review of the institution’s police, safety and/or security function and make recommendations and suggestions, if required, in light of best practices and institutional needs. Depending on the scope of the review, the goals of the management study may range from a review of the department’s operations to human resource practices; staffing issues; policies, procedures and operating practices; analysis of personnel, training and equipment; effectiveness of the performance and operation of the organization; and the existence and effectiveness of the organization’s community policing strategies for the campus. D. Stafford & Associates has assisted institutions such as Trinity University of Washington, Kennesaw State University, Concordia College, the Medical University of South Carolina, Old Dominion University, Suffolk University, Mount Ida College, Wofford College, Davidson College, Ramapo College, and the University of Tampa with these types of reviews.


Arming Assessment (Campus Police/Public Safety/Security)

D. Stafford & Associates (DSA) conducts arming assessments for colleges and universities with unarmed agencies that are sworn or unsworn to determine whether or not the college or university should consider transitioning the campus agency to armed department, as permitted by State code or regulation. As part of this type of review, DSA can also review and provide guidance regarding non-sworn agencies that are considering a transition of the agency to sworn department. DSA conducts a professional, objective and high-level review of potential need and capacity for the agency to become armed (and sworn, when requested by the institution). This type of review typically requires a targeted review of the campus Public Safety/Security agency, to assess the current capacity for implementing a sworn and/or armed officers. If the decision is made to transition the agency to a sworn and/or armed agency, DSA can make specific recommendations that would allow for successful implementation.


Physical Security and Vulnerability/Threat Assessments

The Department of Homeland Security says: “College and University campuses are of special concern in the national effort to prevent and deter acts of terrorism and to enhance preparedness for response to incidents. Campuses are unique entities that encompass many elements that make them attractive for terrorist operations or as targets of terrorist attack; among these elements are such issues as the presence of sensitive research material, potentially hazardous substances, controversial research projects, classified information, and international populace, and high profile dignitaries and/or events.”

D. Stafford & Associates will evaluate the physical security systems and infrastructure (security cameras; access control; and alarm systems) of your residential, academic and administrative facilities and the security and safety related policies regarding the physical security of the institution. DSA will also use the principles of Crime Prevention through Environmental Design (CPTED) in the assessment of the physical security of the campus. DSA will make recommendations and suggestions, if required, in light of best practices and institutional needs.

D. Stafford & Associates can also assist our clients by conducting a Vulnerability and Threat Assessment. The threat assessment focuses on the potential threats to the infrastructure and assets of the campus. The vulnerability assessment identifies institutional assets that are at greatest risk of attack. DSA will conduct these assessments and will assist the campus in analyzing the results and identifying next steps for the institution, including areas that require prevention, deterrence, mitigation, and development of specific plans to be included in the institution’s overall Emergency Response Plan. The physical security assessment and the vulnerability and threat assessment complement each other, as physical security measures are often used as one of the means to prevent deter or mitigate the most significant threats and vulnerabilities that are identified. D. Stafford & Associates has assisted institutions such as Trinity University of Washington, Kennesaw State University, and Concordia College with these types of reviews.


Drug Free Schools and Communities Act (DFSCA) Compliance Services

D. Stafford & Associates has significant expertise with the Drug Free Schools & Communities Act of 1989 (DFSCA). The U.S. Department of Education’s Clery Act Compliance Team is responsible for monitoring compliance with this law, which requires institutions to develop a Drug and Alcohol Abuse Prevention Program (DAAPP), annually distribute the DAAPP to current students and employees, and conduct a biennial review to determine the DAAPP’s effectiveness and ensure consistency of sanction enforcement (the biennial review must be documented in the form of a Biennial Review Report).

D. Stafford & Associates offers the following services related to DFSCA compliance:

  • Conduct off-site reviews (or development) of an institution’s DAAPP
  • Review of the Annual DAAPP distribution process
  • Review of the Biennial Review Report to ensure these policies and processes meet current Department of Education requirements.
  • Assist institutions with development of policies/procedures related to DFSCA compliance

STUDENT CONDUCT CONSULTING SERVICES

Overview

D. Stafford & Associates provides an array of consulting services related to student conduct codes, processes and records management systems. These services can be tailored to meet the unique needs of client institutions and can be bundled with other consulting services (such as Clery Act assessments and/or Sexual Misconduct Policy and Procedure review/development).

OPTION 1: STUDENT CONDUCT CODE REVIEW

D. Stafford & Associates will conduct an off-site review of the institution’s Student Conduct Code. In addition to any focal areas identified by the institution, the Code will be assessed for:

  • clarity of language;
  • due process/fundamental fairness protections;
  • minimization of legalistic terminology;
  • best and emergent practices in student conduct administration; and
  • the degree to which the institution has incorporated the required procedural components for institutional disciplinary action in cases of alleged dating violence, domestic violence, sexual assault, or stalking, as required by the Violence Against Women Act amendments to the Clery Act.

Deliverables:

  • A written report summarizing key findings and recommendations; and
  • A track-changed version of the Student Conduct Code containing proposed edits and comments for the institution’s consideration

OPTION 2: CONDUCT PROCESS REVIEW

D. Stafford & Associates will conduct a review of the institution’s practices and procedures related to the resolution of alleged student misconduct. In addition to addressing any focal areas identified by the institution, the review will address procedural efficiencies, congruence between written Student Conduct Code procedures and actual practices, areas of weakness/concern addressed by stakeholders and best and emergent practices in student conduct administration.

The review will encompass:

  • An off-site review of the institution’s Student Conduct Code (as described in Option 1);
  • Interviews (conducted via telephone or videoconferencing, or on-site if desired by the institution) with key institutional stakeholders, such as:
  • minimization of legalistic terminology;
    • Students previously involved in the student conduct process (respondents, complainants and/or witnesses);
    • Student leaders;
    • Campus victim advocates/complainant support providers (such as Women’s Center or faculty/staff that customarily volunteer for this role);
    • Accused student advisors/advocates (student or faculty/staff);
    • Counseling center personnel (may provide support to complainant/respondent);
    • Student, faculty and/or staff governance groups;
    • Hearing/Conduct Officers;
    • Student Conduct/Dean of Students Office personnel;
    • Housing/Residence Life personnel;
    • Campus Police/Public Safety personnel;
    • Student Life personnel (if Code addresses student organization misconduct);
    • Chief Student Conduct Administrator;
    • Chief Appellate Officer;
    • Chief Student Affairs Officer;
    • In-house counsel;
    • Title IX Coordinator/Investigators
    • Senior Leadership; and/or
    • College/University Governing Board members (if desired)
  • A review of any checklists, templates or correspondence used in the implementation of Student Conduct Code proceedings

Deliverables:

  • A track-changed version of the Student Conduct Code containing proposed edits and comments for the institution’s consideration;
  • A written report that summarizes stakeholder feedback and details key findings and recommendations for improving implementation of the student conduct process;
  • Track-changed versions of any checklists, templates or correspondences for which D. Stafford & Associates recommends changing; and
  • A close-out meeting (conducted via telephone, videoconferencing or in-person) to address any lingering questions or concerns related to edited documents and/or the findings and recommendations

OPTION 3: STUDENT CONDUCT CODE, PROCESS & WORKFLOW REVIEW

D. Stafford & Associates will conduct a comprehensive review of the institution’s Student Conduct Code and resolution procedures (as outlined in Option 1 & 2, respectively) and review the general case management workflow in the institution’s electronic student conduct records management system to enhance efficiency and effectiveness of the institution’s use of the system for the management of student conduct cases.

Deliverables:

  • A track-changed version of the Student Conduct Code containing proposed edits and comments for the institution’s consideration;
  • A written report that summarizes stakeholder feedback and details key findings and recommendations for improving implementation of the student conduct process;
  • Track-changed versions of any checklists, templates or correspondences for which D. Stafford & Associates recommends changing; and
  • A close-out meeting (conducted via telephone, videoconferencing or in-person) to address any lingering questions or concerns related to edited documents and/or the findings and recommendations

Additional Student Conduct Consulting Services:

  • Review of relevant training materials (such as PowerPoint presentations, quick reference guides, handbooks, etc.)
  • Conduct an assessment of consolidating disparate conduct processes into a unified system processes (such as when Residence Life operates a disciplinary system for housing contract violations independent of the Student Conduct Code managed by another office).
    • D. Stafford & Associates can also help institutions develop an implementation plan for merging separate systems.

Other Services and On-Site Training Services

Expert Witness and Litigation Consultation

D. Stafford & Associates has several highly qualified associates with significant experience serving in the capacity of an expert witness. The assigned team member is available to consult on litigation issues surrounding compliance with the Clery Act and HEOA and general campus security and safety issues on college campuses. Dolores Stafford is an AELE Certified Litigation Specialist.

Accreditation Assessments and Planning


D. Stafford & Associates has experienced CALEA and IACLEA assessors and accreditation managers available to assist agencies in achieving law enforcement and/or campus public safety accreditation. D. Stafford & Associates has staff available who can offer assistance in assessing an agency’s current level of compliance and developing a plan of action to achieve full compliance. We can assist with:

  • guiding and assisting accreditation managers through the entire process from initial accreditation to reaccreditation;
  • identifying and recommending new programs and equipment required to meet applicable standards;
  • the development of systems or procedures required to meet applicable standards;
  • reviewing current, revised, and newly written directives and others proofs of compliance maintained in the standards files to determine if they meet compliance requirements; and
  • providing guidance in developing a system to show agency personnel how to set up and maintain their accreditation files.

Conduct Surveys, Studies and Analysis

Do you need to know what other institutions are doing? We can assist you in developing and conducting surveys and studies to gauge what other institutions are doing in relation to various areas of security and safety. Do you need to know what equipment others are installing, such as blue light emergency phones, CCTV, etc? Do you want to understand what your peer institutions or another set of selected or random institutions is doing relating to subjects like, residence hall security, special event security, organizational structure, staffing issues, training, etc? We work with our clients to develop a scope of work that will meet the client’s needs and we will work to get the answers to your questions.


Mediation Services

D. Stafford & Associates has trained experts available to provide mediation services to assist in conflict and dispute resolution. Conflicts can often be resolved informally when parties are brought together by our associates to participate in mediation. This process is a quick, less expensive way to resolve disputes and conflicts using enhanced communication skills to improve relationships and understanding of the issues at hand. The process empowers parties to find a resolution to the conflict where they decide the outcome. Our Associates are neutral parties that develop trust and earn credibility while creating an atmosphere of cooperation. We are not arbitrators and do not decide the outcome of the case or issue, it is the participating individuals who decide the outcome, with strategic assistance. This is not a legal service, we do not interpret law nor do we discuss legal options. Among the advantages of mediation is the ability to resolve disputes without a lengthy and costly process. In addition parties are able to resume a professional working relationship which can be compromised by a contentious legal battle. We specialize in the areas of organizational conflict, employment disputes and community mediation.


Strategic Planning Facilitation for Campus Police/Public Safety

Has your department collaboratively engaged stakeholders to develop a comprehensive plan that outlines strategic goals and objectives that will move your public safety program forward?  Have the department’s priorities been identified to assist in making decisions regarding how to allocate limited human and fiscal resources? Are your department’s efforts aligned with the overall strategic plan of the broader college/university?  D. Stafford & Associates (DSA) can assist your department in developing strategies and plans that will enhance the overall effectiveness of your department.

DSA can facilitate a strategic planning session with the key stakeholders in your department to develop a strategic plan. Depending on an assessment of previous activities, DSA may survey staff, interview stakeholders, and/or conduct focus groups. The final product will include a written strategic plan that can be used as a tool to move the agency forward in meeting its strategic goals and objectives.


Community Policing Assessment and Training

D. Stafford & Associates has experience in evaluating the current community policing philosophy and practices of a campus police or public safety agency. We can assist the institution in developing a community policing plan, including suggested practices, programs and services that should be offered by the department to enhance or change the current policing paradigm. The plan that is developed may include enhancements to or new recommendations regarding personnel, training, policies/procedures, and programs/services. D. Stafford & Associates has experience in conducting community policing training for agency personnel to enhance the knowledge and understanding of the concepts surrounding the community policing philosophy. D. Stafford & Associates has assisted institutions such as Trinity University of Washington, Kennesaw State University, and Concordia College with these types of reviews and trainings.


Emergency Response Plan Development

D. Stafford & Associates can assist your agency in designing an all hazards approach to emergency management for a Public Safety Organization. Our experienced consultants have knowledge and experience in writing plans for Law Enforcement organizations, as well as DOD stakeholders. Our consultants will facilitate the development of a comprehensive plan that will be consistent with the latest standards and best practices with a focus on ensuring that the plans can be implemented by the appropriate operational units on your campus. Our consultants can assist in conducting a campus specific threat and vulnerability threat assessment that will lead to the most practicable plans, and we can assist the campus in developing implementation strategies, and training curricula. D. Stafford & Associates has assisted various institutions such as: Davidson College, University of the Virgin Islands, Grand Valley State University, Brooklyn Law School, School of the Visual Arts and Williams College.


Emergency Response Training and Exercises

D. Stafford & Associates (DSA) has the expertise to conduct a high level Emergency Response training class for leaders of a college campus. The class can be modified to meet the specific needs of the institution. The class is typically between 5-8 hours in length, depending on the agreed upon topics to be covered. The class includes key concepts of NIMS, ICS, and developing an all hazards approach for dealing with critical incidents on campus. DSA can develop and conduct an exercise (tabletop, functional or full-scale) for your institution. The exercises are designed to meet 4-5 identified objectives that are developed in conjunction with institutional personnel who are charged with coordinating the completion of the exercise on behalf of the institution. Tabletop, functional or full-scale exercises can be completed in 3-6 hours, depending on the number of identified objectives and the complexity of the scenario. The scenario for each exercise is designed and is subsequently reviewed by the appropriate campus representative(s) to ensure complete customer satisfaction. Each scenario is designed specifically for the client, taking their needs, response protocols and practices into consideration.

  • Tabletop Exercises (TTX) is a facilitator led discussion that simulates an emergency situation in an informal, stress-free environment. The participants gather around a table to discuss general problems, plans, and procedures in the context of an emergency scenario, making decisions similar to those made in an actual emergency providing an opportunity to resolve questions of coordination and responsibility. A presentation is conducted that sets the stage for the emergency scenario and additional information is provided to the participants throughout the exercise to encourage discussion and decision making on the part of the group. It is particularly helpful to conduct a tabletop exercise before more complicated exercises are conducted. 
  • Functional Exercises (FE) challenge the entire emergency management system by simulating an emergency in the most realistic manner possible, short of moving real people and equipment to an actual site. They test the same functions and responses as in a full-scale exercise without high costs or safety risks. 
  • Full Scale Exercises (FSE) is as close to the real thing as possible. It is a lengthy exercise which takes place on location, using as far as possible the equipment and personnel that would be called upon in a real event (boots on the ground).

DSA will generate an after-action report (AAR) for the institution that provides feedback and documents the issues that are raised during the exercise that need to be addressed by the institution. The AAR includes objectives, observations and recommendations for improvements/enhancements to policies, procedures, practices and training. D. Stafford & Associates has assisted institutions such as Barnard College, Indiana Purdue University Fort Wayne, Davidson College, Grand Valley State University, Brooklyn Law School, American International University, and Villanova University with conducting emergency response training and exercises.


Active Shooter Training for Armed and Unarmed Campuses

D. Stafford & Associates has developed a training course designed for Campus Public Safety agency employees who have responsibility for developing and implementing plans and response protocols; those who may be leading or overseeing such a response at the tactical or administrative level; and those who are serving as the agency’s primary first responders. Our associates who developed this course have various instructor level certifications, which include being instructors for Active Shooter Response through the National Tactical Officers Association (NTOA); Instructors in Incident Response to Terrorist Bombings (IRTB) through DHS; and are trained in Behavioral Threat Assessment. Typical training programs facilitated by experts in the field primarily focus on the tactics of an armed response. The unarmed campus department personnel may already be on the scene at the time of an incident, and will be expected to assist with the overall public safety response. The training provided by this course will be modular, to allow departments to adapt some or all of the concepts into their existing policies, protocols and training programs.


Threat Assessment Team Training

DSA provides training for campus threat assessment professionals. In a team or individual setting DSA has experienced instructors who can deliver programs for new threat team members just getting started to experienced and established team members and teams.

Depending on the level of experience and training needed DSA uses a modular approach. From lectures to hands on threat assessment scenarios these classes are geared to give practical and actionable information. The courses will guide professionals to identify threats, prevent threats from developing further, intervening, response protocols, managing the fear and managing actual incidents.
The modular approach is flexible in 4 hours, 8 hours or longer courses.


Assessment Center Promotional and Hiring Processes

D. Stafford & Associates can assist clients in developing and coordinating promotional processes to identify top candidates to build a highly effective organization. The process is designed to identify those who possess the critical skills that are best suited to meet the current and anticipated challenges unique to your organization. The process will include a series of exercises that provide a realistic job preview and simulates tasks that would be expected of the position.

Benefits

  • Provides candidates with opportunity to demonstrate their ability to perform tasks that would be expected of the position
  • Exercises evaluate candidate’s performance in multiple aspects of the job
  • Process is designed to meet the unique needs of your organization
  • Client receives feedback to assist in promotional decisions
  • Feedback provides command staff with detailed information to assist in coaching, mentoring, supervising and managing newly promoted personnel
  • Candidates receive feedback to help them enhance their skills in their current or future positions
  • Allowing other campus and local departments to participate in the process instills a higher level of confidence in the department.

Most Common Exercises:

  • Written
  • Interview
  • Presentation
  • Role Play
  • Group Exercise
  • In-Basket
  • Meeting Facilitation

Use of Force Program Development-Armed and Unarmed Agencies

D. Stafford & Associates can assist your armed or unarmed agency in designing use of force policies and procedures, recommending equipment, reviewing report writing/use of force reporting form protocols, and designing a customized instructor training program. Our experienced consultants have a multitude of instructor and instructor trainer certifications that vary from empty hand control tactics to armed tactical applications of force. They have a significant amount of experience in use of force program and curriculum development for multiple agencies, presented at international training conferences, and served as adjunct professors in the academic arena.


Independent Incident Investigation

D. Stafford & Associates can assist your institution by conducting an independent administrative investigation of an incident or situation that occurs on your campus. Sometimes campuses need an independent opinion or perspective regarding the Campus Police/Public Safety response or the Institution’s response to an incident. For example, if your institution is struggling with the police/public safety department’s response to a particular incident, we can conduct an investigation into the response to an incident to determine the following: were sufficient procedures in place regarding the department’s response; were the procedures followed; were the procedures sufficient and appropriate from a perspective of governing State laws/practices and national standards/ practices; and was there sufficient training in place at the time of the incident. We can also assist the Student Affairs Office or Human Resources Department in investigating a case in preparation for or in response to a judicial hearing or administrative action on campus. D. Stafford & Associates can customize the investigative team based on the particular needs or the college or university.


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